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Application

Applying for Housing is a Quick and Easy Process

  • HOUSING APPLICATIONS FOR THE NEW ACADEMIC YEAR 17-18 ARE NOW OPEN
  • APPLICATIONS FOR ACADEMIC YEAR 17-18 WILL OPEN FOR TERM 3 AND SUMMER - INCLUDING PRE-SESSIONAL AROUND THE BEGINNING OF MARCH
  • ***APPLICATIONS FOR THE NEXT ACADEMIC YEAR 18-19, GENERALLY OPEN AROUND BEGINNING MARCH*** 

 

Step one: Application, Deadlines and Housing Criteria for Students

New Applicants: 

After you accept your place to study at Queen Mary University of London, the Admissions Office (not Housing Services) will send you an email containing your unique username, password and a link to the online housing application.  There will be a delay of 24 hours before you can apply for housing, after receiving the Admissions login email.  Please take this delay into consideration if you will be applying close to our stated deadlines below.  All housing applications must be made online.  Once you have submitted your housing application, you will receive an email confirmation from Housing Services.

  • Priority will be given to the following groups:
  • New Home and Overseas Undergraduates and Foundation applicants
  • New Home and Overseas Postgraduates applicants 
  • New Study Abroad/Associate applicants 
  • 1st Year Care Leavers 

Direct applicants into the 2nd or subsequent years of study but new to the University (priority is given to international students and those with agreed partnerships schemes).

 

Because Queen Mary residences are so popular, there are some restrictions on who is eligible for a place but if you can answer 'Yes' to the following three questions you are likely to be offered a place, subject to availability.

Question one: Will you be a new full-time registered student at Queen Mary University of London, who has not lived in a Queen Mary residence before (i.e. on another course of study) and who has applied by the deadline (see section above)?

Question two: Is your home too far from Queen Mary University of London to commute daily? Please note priority will be given to those students living furthest from Queen Mary University of London and Care Leavers who will be accommodated.

Question three: Are you prepared to sign an agreement for a full academic year in the Residences, at least for the period September to June? (This condition does not apply to single semester Associate students or mid-year applicants).

If you can answer 'yes' to questions one and three, but live close enough to Queen Mary University of London to commute you can still make an application which will be considered later during the academic year, should vacancies arise

Clearing Applicants: 

QMUL has set aside a quota of 100 rooms to be allocated to Clearing applicants.  These rooms will be allocated on a random ballot system to applicants who submit their online housing application by Wednesday 23 August (midnight BST).  
In order to submit your housing application you must be placed at QMUL, i.e. you must be holding an unconditional firm (UF) offer.  
The Admissions Office will send you login details to the housing application system to applicants once their status is confirmed as UF on UCAS.
Please note your accommodation account will usually become active 24 hours after you receive the login details from Admissions.  If you wish your application for accommodation to be entered into the ballot it is very important that you accept your offer of a Clearing place at QMUL as soon as possible.

The ballot will be drawn on Thursday 24 August and successful applicants will be sent an email confirmation and housing offer on Friday 25 August.
Applicants with a Greater London home address, will not be eligible to be entered into the ballot, their application will be held on a waiting list for mid-term vacancies.

Applicants who are unsuccessful in the ballot will be assisted to find alternative housing, this is because Clearing and Adjustment applicants fall outside the current priority group under the Housing Policy (see above).

Late and Insurance Applicants: 

The housing application deadline is 31 May for new applicants.  If you are a late applicant or  insurance applicant you’ll be unable to meet this deadline, because you will not be sent accommodation login details until your offer is firm at QMUL .  Despite missing the deadline we strongly encourage you to apply as soon as you receive the email from Admissions informing you to do so.  Once you have applied you will automatically be placed onto the halls waiting list for any last minute cancellations, either before term starts or during the term.  If it looks unlikely we will be able to make you an offer in halls, or if you feel it is untenable to remain on the waiting list beyond the start of term, we will provide you with lots of support and guidance on seeking alternative housing.

We will also be hosting a ‘Find a Flatmate’ event on Tuesday 5 September, where you can meet other late applicants to find a suitable rental property or speak to our team of housing advisors, who will be able to provide you with specific advice geared to your housing needs.  Our website also provides information on short stay options, hotels, hostels, privately built halls and homestay opportunities.  Please don’t be discouraged, we are here to help  and ease your transition into university life.

Pre-Sessional Applicants: 

After you accept your place to study Pre-Sessional English at Queen Mary University of London, the Admissions Office will supply you with a username and password and a link to submit an online housing application.  Full details on accommodation types and costs can be found at www.residences.qmul.ac.uk/college

When applying for accommodation for the duration of your Pre-sessional English course you must select the housing application for the ‘2016/17 academic year’ and not the 2017/18 option. Although the Pre-Sessional course is for a duration of either 5, 9 or 13 weeks you should still select the “Let Length” option FULL YEAR.  We will know to only offer the accommodation for the required Pre-sessional duration.

Once you have submitted your 16-17 online housing application, you will:

  1. Receive confirmation from Housing Services in the form of an email
  2. Receive an offer of housing also by email, requiring you to accept the offer and pay a deposit.  Offers of Pre-Sessional housing are sent out from May onwards.
  3. On completion of your housing acceptance, you will receive arrival instructions and information on how to purchase bed-linen and kitchen equipment.

If you have also applied for a place to study on one of our Degree programmes for the 2017/18 year, and would like to stay in University accommodation during that programme, you will need to make a second housing application using the application for the ‘2017/18 academic year’.  Further details on how to apply for accommodation for your degree programme will be sent once you have accepted your offer for that programme.  Applications for 2017-18 academic year open in March 2017.

You will therefore have two active online housing applications;

  • One for the Pre-Sessional course of study for 16-17
  • One for the Term-Time main course of study for 17-18


Please ensure you read all communication from Housing Services carefully, as we will be communicating with you by email, regarding both applications during the summer.

If your Term-Time housing application is successful you receive an email confirmation of this.  The accommodation may not be in the same residence as your Pre-Sessional housing. You will be required to transfer accommodation at the end of your Pre-Sessional course.  

Arrival Dates:

Course A: Wednesday 14 June 2017
Course B: Wednesday 12 July 2017
Course C: Wednesday 9 August 2017

You can make a request to arrive earlier than these dates, perhaps to visit friends or do some sight-seeing, by emailing Housing Services with your specific date requirements to residences@qmul.ac.uk.
Early arrivals will be accommodated subject to availability.

The transfer to main degree (Term-Time) housing will take effect on Tuesday 12 September 2017.  Full instructions on the transfer procedure will be sent to you in late August.

Under the age of 18 Applicants: 

This policy is in place to support students under the age of 18 with the transition from home to university and it’s recommended that the policy is read through with parents or guardians so that they can understand the support available whilst at Queen Mary.

Download the policy for dealing with students under the age of 18 living in QM Halls (PDF)

Returning Applicants: 

Application, deadlines and housing policy for returning students.

Deadlines: 

  • New Undergraduate and SEFP students: Return your application no later than 31 May of the year of entry. You may submit an application after this date, but it is highly unlikely you will be made an offer, due to the popularity of Queen Mary Halls.
  • New Postgraduate students: Return your application no later than 31 May of the year of entry. You may submit an application after this date, but it is highly unlikely you will be made an offer, due to the popularity of Queen Mary Halls.
  • Study Abroad/Pre-Masters/International Foundation Programme in Social Sciences and Humanities and the International SEFP: The accommodation application deadline is 31 July for first semester or full year students and 31 October for second semester applicants. You may submit an application after this date, but it is highly unlikely you will be made an offer, due to the popularity of Queen Mary Halls.
  • Erasmus exchange students: Unfortunately, Erasmus exchange students are not eligible for College housing. On request, help can be given in finding alternative accommodation.

The online housing application process opens in March each year. Due to the popularity of Queen Mary Halls we strongly recommend that you apply as soon as you receive the log in details sent from the Admissions Office, once you firmly accept your place of study here. Room allocations are made on a 'first come, first serve' basis, after all other eligibility criteria has been met.

Please note: if you are holding a conditional offer at Queen Mary University of London please do not wait until you receive your examination results before completing and submitting your housing application;

Extenuating Circumstances and Medical/Disability Circumstances: 

If you have extenuating circumstances or a medical/disability that you wish to be considered when submitting your application please submit any supporting literature, which is relevant to your case within 14 days of making your application.

In the case of a medical condition you will need to provide medical evidence signed and dated within three months of the date of your application. This evidence has to be written in English and provided by a doctor or other medical professional, such as a specialist. The evidence must be submitted within 14 days of making your application. Unless you are a first year international student applying to study at Queen Mary this evidence must come from a medical practitioner based in the UK.  All applications with the necessary supporting literature will then be passed to the Disability and Dyslexia Service (Student Services) for an assessment.  For further information go to Disability and Dyslexia Service

Any non-medical extenuating circumstances will be referred to the Estates and Facilities Review Panel for consideration.  You will be required to send an email outlining your extenuating circumstances to residences@qmul.ac.uk and any supporting literature should be scanned and sent with this email.  Your request will be acknowledged and you will be informed of the Panel outcome by email.

Step two: Allocations and Offers

Allocations: 

At the present time the University ‘does not guarantee’ any accommodation to any group of students.

Room allocations for successful applicants are made during the period July to September.

  • If you are successful in obtaining a place in halls, you will be sent an email giving you instructions on how to view and accept this offer via the online accommodation system. You are advised to check the email address you gave us on a regular basis to see if you have been made an offer of housing, missed deadlines may result in you losing your room allocation.  It is advisable to store our email address residences@qmul.ac.uk in your contacts list to prevent these emails being treated as spam.
  • If you are unsuccessful in obtaining a place in halls, you will be given further information on how the waiting list for halls operates, or if required, help finding alternative accommodation.

Mature students will, subject to availability, be allocated into flats with other mature students. We define a mature student as being age 22 or over at time of application.

Requests for single sex accommodation is only available in halls where the bathroom facilities are shared.

Offers: 

Offers of housing are usually made at the following times:

• Returning students from July onwards
• 1st year Undergraduate and Postgraduate applicants from July onwards
• 1st Semester Associate (Study Abroad) and International Foundation applicants from August onwards
• 2nd Semester Associate (Study Abroad) and International Foundation applicants from November onwards
• Mid academic session applicants will be handled by this Office on an individual basis

The Housing Services will be unable to give you information on your housing application status prior to these dates.  However you will be able to monitor the progress of your application online by accessing your web accommodation account at: residencesonline.qmul.ac.uk.

QMUL student accommodation is oversubscribed and whilst you are asked to prioritise your preferences, no guarantees are made.  All allocations are made at the sole discretion of the College.

Step three: Acceptance

Acceptance: 

Ensure that you accept the offer of halls, and pay the deposit to confirm the booking, online by the deadline date stated in your accommodation offer – missed deadlines may result in the offer being cancelled.

If Something Goes Wrong: 

Housing Services staff have many years of experience in dealing with student accommodation and will give you their best attention and advice at all times. If, however, for any reason, you are unhappy with the service you have received, you should contact the Head of Housing Services at Queen Mary University of London who will be happy to investigate.
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